JOB DESCRIPTION

About Us:

Founded in 2020, Nsibandze Outsourcing (“NOS”) is a CX business on a mission to ignite opportunity for small and medium sized companies through telemarketing, lead generation, data analysis and business consulting. Based in the UK we deliver our innovative solutions to clients across the United Kingdom, North America and the EMEA region.

Title: Executive Assistant / Office Administrator

Location: Rosebank, Gauteng

Salary: R10 000.

Business hours: 09:00-17:00

Working days: Monday-Friday

Benefits: Christmas week off, Birthday off, Volunteering Day off,

Role:

This is predominantly an administrative role. Reporting to the Director, in this role you will be responsible for managing the diaries of the management team, drafting meeting briefs, email communication, minutes of meetings, prospecting and switchboard management. The role will provide support to the wider business. You will be given a full understanding of the company’s expectations to ensure that our solutions are delivered on schedule. You will also be expected to recognise opportunities and improve processes. You will integrate seamlessly and have direct contact with the wider team while adhering to Nsibandze Outsourcing's values.

Key Responsibilities:
• Manage Management Team’s diaries and schedule meetings and appointments accordingly.
• Assist with organization of Company special events.
• Contribute to and/or complete special projects as assigned.
• Draft meeting briefs and minutes of meetings.
• Manage email communication of shared mailbox.
• Manage Director’s diary and schedule meetings and appointments.
• Make travel arrangements where when required.
• All other duties/responsibilities as required, assisting co-workers and owners as required.
• Screen and direct phone calls and distribute correspondence.
• Manage all greeting and communication with customers.
• General office inventory management.
• Drafting of meeting briefs as well as minute taking in meetings as and when required.

Background and experience:
• Proven experience as an executive personal assistant or other relevant administrative support experience (3 years min).
• Matric / N12 qualification (must) and additional office administration qualification (desired)
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office and related software.
• Strong organizational and time management skills.
• Ability to multitask and prioritize daily workload efficiently.
• High degree of discretion dealing with confidential information.
• Office Organization and Administration
• Customer Service
• Performs and demands excellence in quality of work.
• Excellent communication and interpersonal skills.
• Journalism background is preferred.

Skills:
• Ability to prioritise workload, to multi-task and work well under pressure, independently, and with a Teamwork focused, driven to improve efficiencies.
• Innovative and focused on learning and self-improvement.
• Flexible and adaptable approach to work with a problem-solving mindset.
• Engaging personality and team player.
• Good writing skills.
• A good listener, with the ability to engage and ask questions.
• Ambitious and self-motivated, with a desire to learn, develop, and progress.
• A hungry, self-starter who thrives in a fast-paced start-up environment.
• Must have a high level of energy, with positive attitude and be flexible in approach.

Nsibandze Outsourcing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, age, religion, sex, sexual orientation, gender identity/expression, national origin, or any other characteristic protected under law.

Job Types: Full-time, Permanent

Salary: From R10 000,00 per month

Experience:
• Administrative office procedures, practices and equipment: 1 year (Required)

Ability to Commute:
• Rosebank, Gauteng (Required)

Application Deadline: 2024/03/01