Introduction

A Manufacturing company in Pinetown are seeking an HR Manager.

He/she will be responsible for the maintenance of all HR and IR related information, and will be the first point of contact for any HR and IR related matters, offering support to Line Managers and employees.

Candidate must have strong IR skills.
• Maintaining personnel records for all staff, including employment records, job descriptions, leave records etc
• Communication with unions and staff adherence to company policies and procedures
• CCMA hearings preparation and attendance
• Recruitment as well as staff on-boarding and exit
• Administration, capture and finalisation of monthly payroll related information to Sage VIP, or alternate payroll package as required
• Provident fund administration
• Revise company policies as required

Duties & Responsibilities

Maintaining Personnel Records
• Completing all necessary documentation for “on-boarding” of staff
• Ensure new recruit has necessary equipment – IT, telephone, business cards, etc
• Orientation pack to be completed on employment
• All documents to be stored both electronically as well as physical records
• Annual updating of personal data for all staff
• Preparation of any HR documents as required – Loan Agreements, Training Agreements, etc
• Preparation of all documents required on Exit, and ensure all assets are returned
• Maintaining and reporting of accurate leave records

Payroll Administration
• Responsible for managing payroll processes from end to end and ensuring timely and accurate payment of all employee salaries.
• Maintain accurate payroll information and reporting

Provident Fund Administration
• Ensuring all documentation provided when employee joins Provident Fund
• Maintaining Old Mutual portal, and updating data base monthly
• Ensuring withdrawal of funds on termination, or in case of Death/Funeral Benefit
• Updating of Beneficiary information for Provident Fund
• IR
• Administrate, schedule, witness, or chair disciplinary hearings.
• Attending and taking Minutes at Staff Representative Meetings
• Taking Minutes at any relevant Meetings as required
• Facilitate positive relationships between staff and management
• Employment Equity
• Liaise with Outsource providers regarding Employment Equity matters
• Provide monthly EE data to outsource provider
• Attending and participation in EE Meetings
• Recruitment
• Liaise with Line Managers regarding recruitment requirements
• Ensure Job Descriptions available for all roles
• Letters to advertise, and deal with Recruitment Agencies if necessary
• SARS, Department of Labour and Stats SA
• Preparation and submission of monthly EMP201 Reports
• Preparation and submission of half yearly EMP501 and IRP5 information
• Preparation and submission of any SARS verification information, if necessary
• Administration of COID claims
• Annual COID returns, and any other Department of Labour audit information as required
• Maintain register of IOD’s
• Submission on Employment Stats returns as required
• Training
• Maintain and development of Training programmes, in consultation with outsourced Training Officer and Training Providers
• Maintain electronic training register and copies of certificates
• Submission of Skills Plan in conjunction with outsourced provider
• NUMSA
• Monthly submission of Union Fees schedule
• All correspondence with regards to NUMSA issues
• Participation in meetings held with NUMSA representatives, and minute taking if necessary
• General Administrative duties
• Preparation of Long Service Awards – assist with Year End function
• Liaise with Marketing department with regards staff events, fun-days, team building
• Ordering of Fleet cards for staff – change of vehicle
• Ensuring cell phone contracts, data contracts for applicable staff are up to date, and renew
• Updating of Policy and Procedures as required
• Preparation of Monthly salary journal from Payroll reports, for capture – Management accounts

Desired Experience & Qualification
• Grade 12/Matric or equivalent, with any HR/IR related qualifications beneficial
• Proven work experience in a similar role for at least five years
• Experience with Sage VIP payroll software would be preferred
• Excellent Communication skills (verbal and written). Must be fluent in English
• Knowledge of SA Labour Law would be an advantage
• Experience in IR related matters would be an advantage
• Have attention to detail.
• Accuracy and time management essential
• Clear credit and employment history.
• Commitment to the organisation
• Team Player
• Adept at handling wide array of varied demands and responsibilities